OHSAS 18001 - (Section 4.6. - Management Review)

4.6.2. Last Management Review

Was the last management review carried out within the specified time period?


Guidance: Organisationsmust specify a time period for their management reviews and ensure that the reviews are carried out within this time period. The questions in this section test the adequacy of the organisation's last management review but no marks can be awarded for this section if the organisation has not specified its review time period, or it has not conducted the last management review within the specified time period.

Verification guidance: Answer "No" to this question if the organisation has not specified a time period for management reviews, OR the last management review was not carried out within the specified time period. Note that a "No" answer to this question means that a "No" answer must be given to all of the questions in this section.


Question 4.6.2.1

Did an appropriate range of top management take part in the last management review?


Guidance: Organisationsshould minute who took part in each management review and, if necessary, the roles each person played. What constitutes an appropriate range of top management will vary from organisation to organisation but the OH&S management review should be conducted by the people who are the "controlling mind" of the organisation.

Verification guidance: Answer "No" to this question if there is no written record of who took part in the last management review, OR those who took part did not adequately represent the "controlling mind" of the organisation, OR attendance at the last management review was deficient in any other way.


Question 4.6.2.2

Was an adequate range of data considered at the last management review?


Guidance: The range of data appropriate to management review will vary from organisation to organisation and is likely to change over time in any given organisation. However, the following should be considered the minimum requirements.

- Data on accidents, ill health and incidents.

- Data on emergencies, both actual and exercises.

- Data on the effectiveness of the individual elements of the OH&S management system, for example, hazard identification, risk assessment and risk control.

- Data on the overall adequacy of the OH&S management system. These data, and, if appropriate, the data on individual OH&S management system elements, should be included in the management appointee's report.

- Data on the local effectiveness of the OH&S management system. These data should be provided in the form of reports from individual local managers.

However, this list is not exhaustive. the management review team require an accurate and detailed picture of current OH&S performance and the current level of suitability, adequacy and effectiveness of the OH&S management system. The data collected for, and used during, management reviews should be sufficient to achieve these requirements.

Verification guidance: Answer "No" to this question if there is no written record of the data considered at the last management review, OR the recorded list of data omits one or more of the items described in the guidance to this question, OR there is evidence to suggest that the range of data considered was inadequate in any other way.