OHSAS 18001 - (Section 4.5. - Checking and Corrective Action)

4.5.1 Performance Measuring and Monitoring

Guidance: Measuring and monitoring are two related processes and in this evaluation they are given the following meanings.

Measuring. The collection of quantified data on any aspect of OH&S performance.

Monitoring. The checking of OH&S performance against a standard and taking corrective action when non-conformances are identified.

Monitoring can include measuring by, for example, recording the number of non-conformances identified during a workplace inspection and, in general, this type of monitoring is to be preferred.


Section 4.5.1.1 Performance Measuring and Monitoring - Written Procedure

Is there a written procedure dealing with the measurement and monitoring of OH&S performance in the organisation?


Guidance: OHSAS 18001 requires that organisations measure and monitor OH&S performance on a regular basis and organisations should have a written procedure describing how they will meet these requirements. This question checks that there is such a procedure, its adequacy is tested by the remainder of the questions in this section.

Verification guidance: This question is a document check. Give a "Yes" answer if there is a document which purports to be the organisation's measuring and monitoring procedure. The adequacy of this document is tested by the remainder of the questions in this section.


Question 4.5.1.1.1

Is the allocation of responsibilities for measuring and monitoring dealt with adequately in the written procedure on measuring and monitoring?


Guidance: If responsibility is not clearly allocated then aspects of measuring and monitoring may not be dealt with effectively.

Verification guidance: Answer "No" to this question if the allocation of responsibilities is not dealt with in the written procedure on measuring and monitoring, OR the allocation of responsibilities is not appropriate to the organisation, OR the statement on responsibilities is inadequate in any other way.

Section 4.5.1.2 Monitoring Performance - Implementation


Question 4.5.1.2.1

OH&S objectives. Are there effective arrangements for monitoring the extent to which the organisation meets its OH&S objectives?


Guidance: Effective arrangements will include the collection of relevant data, checking that the data are complete and accurate, and appropriate statistical analyses. Separate procedures may be required for quantitative and qualitative OH&S objectives.

Verification guidance: Answer "No" to this question if there is any credible evidence that the organisation is not monitoring the extent to which it meets its OH&S objectives, OR this monitoring is inadequate in any way.


Question 4.5.1.2.2

OH&S management programme(s). Are there effective arrangements for monitoring the extent to which the organisation meets its OH&S management programme(s)?


Guidance: Effective arrangements will include the collection of relevant data, checking that the data are complete and accurate, and appropriate statistical analyses. Separate procedures may be required for quantitative and qualitative aspects of the management programme(s).

Answer "No" to this question if there is any credible evidence that the organisation is not monitoring the extent to which it meets its OH&S management programme(s), OR this monitoring is inadequate in any way.


Section 4.5.1.3 OH&S Monitoring Equipment - Written Procedure

Is there a written procedure dealing with equipment required for OH&S monitoring?


Guidance: OH&Smonitoring equipment includes, for example, noise meters, light meters and air sampling equipment. Organisations should have a written procedure dealing with OH&S monitoring equipment and this question tests for the existence of such a procedure. The adequacy of the procedure is tested by the other questions in this section.

Verification guidance: This question is a document check. Give a "Yes" answer if there is a document which purports to be the organisation's OH&S monitoring equipment procedure. The adequacy of this document is tested by the remainder of the questions in this section.


Question 4.5.1.3.1

Is the identification of the need for OH&S monitoring equipment dealt with adequately in the written procedure on the equipment required for OH&S monitoring?


Guidance: Organisationsmust have effective arrangements for identifying its requirements with respect to OH&S monitoring equipment and record details of these arrangements in the written procedure.

Verification guidance: Answer "No" to this question if the identification of requirements for OH&S monitoring equipment is not dealt with in the written procedure on OH&S monitoring equipment, OR the statement on identification is inadequate in any way.