OHSAS 18001 - (Section 4.4 - Implementation and Operation)

4.4.6. Operational Control

Section 4.4.6.1 Design - Written Procedure

Is there a written procedure dealing with design intended to eliminate or reduce risks at their source?


Guidance: The elimination or reduction of risks at their source is the preferred OH&S strategy and OHSAS 18001 requires that organisations have documented design procedures which are intended to achieve these aims. This question tests whether the organisation has a written procedure, its adequacy is tested by the other questions in this section.

Verification guidance: This question is a document check. Give a "Yes" answer if there is a document which purports to be the organisation's design procedure. The adequacy of this document is tested by the remainder of the questions in this section.


Question 4.4.6.1.1

Is the elimination or reduction of OH&S risks at their source dealt with adequately in the written procedure on design?


Guidance: The overall aim of the design procedure should be to ensure that methods of elimination or reduction of risk are given adequate consideration during the design process. Organisations should decide how they will ensure that this happens and record details in their design procedure.

Verification guidance: Answer "No" to this question if the written design procedure does not deal with the elimination or reduction of risk at source, OR the statement on the elimination or reduction of risk at source is inadequate in any way.


Question 4.4.6.1.2

Are OH&S risks associated with the workplace dealt with adequately in the written design procedure?


Guidance: OHSAS 18001 requires that the organisation's written design procedure deals adequately with the elimination or reduction at source of OH&S risks arising from the workplace.

Verification guidance: Answer "No" to this question if the written procedure does not deal with OH&S risks arising from the workplace, OR the statement on these risks is inadequate in any way.


Section 4.4.6.2 Preparation of Work Procedures - Written Procedure

Is there a written procedure dealing with the preparation of work procedures?


Guidance: OHSAS 18001 requires that organisations identify those situations where the absence of an appropriate procedure could lead to deviations from the OH&S policy or from OH&S objectives. In effect, organisations have to have a procedure for identifying the need for, and preparing, work procedures. This question tests for the existence of such a procedure, its adequacy is tested by the other questions in this section.

Verification guidance: This question is a document check. Give a "Yes" answer if there is a document which purports to be the organisation's procedure for the preparation of work procedures. The adequacy of this document is tested by the remainder of the questions in this section.


Question 4.4.6.2.1

Is identification of required work procedures dealt with adequately in the written procedure on the preparation of work procedures?


Guidance: All tasks which require written work procedures as part of the organisation's OH&S risk control arrangements must be identified, although this may be done as part of the hazard identification and risk assessment procedure. Whatever approach to identification the organisation takes, details should be recorded, or referenced, in the written procedure on preparing work procedures.

Verification guidance: Answer "No" to this question if the identification of tasks requiring work procedures is not dealt with in the written procedure on preparing work procedures, OR the statement on task identification (in the document or referenced) is inadequate in any way.


Section 4.4.6.3 "Imported" Risks - Written Procedure

Is there a written procedure dealing with risks arising from "imported" risks?


Guidance: OHSAS 18001 requires that organisations identify any risks associated with goods, equipment and services which the organisation purchases and/or uses. For brevity these are referred to in this evaluation as "imported" risks. This question checks whether the organisation has a written procedure, its adequacy is checked by the remainder of the questions in this section.

Verification guidance: This question is a document check. Give a "Yes" answer if there is a document which purports to be the organisation's procedure on "imported" risks. The adequacy of this document is tested by the remainder of the questions in this section.


Question 4.4.6.3.1

Is the identification of "imported" goods, services etc dealt with adequately in the written procedure on "imported" risks?


Guidance: Organisationswill have to have in place arrangements for identifying goods, services etc which come into the organisation. If this is not the case then it will be difficult for the organisation to manage any risks associated with these goods and services. Details of how entry into the organisation will be controlled should be included in the written procedure.

Verification guidance: Answer "No" to this question if the identification of goods and services is not dealt with in the written procedure on "imported" risks, OR the statement does not cover all relevant goods, services etc, OR the statement is inadequate in any other way.