ISO 22000 - (Section 4 - Food safety Management System)

4.2. Documentation requirements

4.2.1 General

The food safety management system documentation shall include

  1. documented statements of a food safety policy and related objectives (see 5.2),
  2. documented procedures and records required by this International Standard, and
  3. documents needed by the organization to ensure the effective development, implementation and updating of the food safety management system.

4.2.2 Control of documents

Documents required by the food safety management system shall be controlled. Records are a special type of document and shall be controlled according to the requirements given in 4.2.3.


The controls shall ensure that all proposed changes are reviewed prior to implementation to determine their effects on food safety and their impact on the food safety management system.


A documented procedure shall be established to define the controls needed

  1. to approve documents for adequacy prior to issue,
  2. to review and update documents as necessary, and re-approve documents,
  3. to ensure that changes and the current revision status of documents are identified,
  4. to ensure that relevant versions of applicable documents are available at points of use,
  5. to ensure that documents remain legible and readily identifiable,
  6. to ensure that relevant documents of external origin are identified and their distribution controlled, and
  7. to prevent the unintended use of obsolete documents, and to ensure that they are suitably identified as such if they are retained for any purpose.

4.2.3 Control of records

Records shall be established and maintained to provide evidence of conformity to requirements and evidence of the effective operation of the food safety management system. Records shall remain legible, readily identifiable and retrievable. A documented procedure shall be established to define the controls needed for the identification, storage, protection, retrieval, retention time and disposition of records.